The P3O is aligned to PRINCE2, MSP, and M_o_R - brings together in one place a set of principles, processes and techniques to facilitate effective portfolio, programme and project management through enablement, challenge and support structures. The purpose of the P3O guidance is to provide universally applicable guidance that will enable individuals and organizations to successfully establish, develop and maintain appropriate business support structures.
Informed senior management decision making on strategic alignment, prioritization, risk management and optimization of resource to successfully deliver your business objectives (portfolio management) Identification and realization of business outcomes and benefits via programmers Successful delivery of project outputs that enable benefits realization, within time, cost and quality restraints.
This course is aimed at members of offices within a P3O model or anyone who needs to understand the terminology and concepts underpinning a P3O.
- Senior managers wishing to gain an understanding of possible structures for supporting business change and the type and level of support that can be provided by Portfolio, Programme and Project Offices
- Senior Managers, Programme and Project Managers who require an understanding of how portfolio and programme offices can add value and enhance the delivery of strategic business change, benefits and capability
- Managers and/or staff who have been tasked to create delivery support structures and mechanisms within their organisation
- Experienced portfolio or programme office managers who need to review, revitalise or tailor current portfolio or programme office provision
- Portfolio office or programme office staff who need to understand the importance of their role
- Staff responsible for programme/project assurance
There is no prerequisite for this course
The Portfolio, Programme and Project Offices (P3O®) guidance provides advice, supported by discussion and examples, on how to develop a governance structure that helps optimize an organization's investment in change alongside its business as usual work.
- Introduction and Overview A high level introduction to the terminology used in the course and sets P3O's into an organisational context
Why have a P3O?
- Definitions of Portfolio, Programmes, Projects and Business as Usual
- Relationships between project, programme, portfolio lifecycles
- High level P3O Model
Examines the reason for having a P3O, and develops the business case to implement or reenergize a P3O.
- The value of a P3O
- Identifying the vision and need for a P3O
- Identifying the stakeholders for a P3O
- Developing a business case for the P3O
- P3O capability and linked benefits
- Overcoming common barriers to successful P3O implementation
Identifying the different ways that an organisation could implement a Portfolio, Programme or Project Office
Different P3O models
Operating a P3O
- Sizing and Tailoring an appropriate model
- Functions and services of a P3O
- Integrating to P3O in an organisation
- P3O maturity and evolution
- P3O Roles
- Describing the typical roles and responsibilities within a P3O
- Management, generic, and functional roles
- Skills and competencies
- Staffing a P3O office
Describing the range of tools and techniques that can be used to support the functions and services of a successful P3O
- the differences between a tool and a technique
- 3 types of tool - Individual, Collaborative and Integrated
- Critical success factors in implementing a tool
- Benefits of various techniques including: Management dashboard, Portfolio prioritisation, Facilitated workshops, Business process swimlanes
Identifying the lifecycle to implement a new, or revitalise an existing P3O, both permanent and temporary offices
- Definition Stage and its key activities
- The Blueprint
- P3O information flows
- Risks to implementing a P3O
There is an exam for this which includes :
- Multiple choice examination questions
- 75 questions - 70 live questions and five trial
- 60 minutes’ duration
- 35 marks required to pass (out of 70 available) – 50%
- Closed book.